Administrative Assistant - Eagle River

Administrative Assistant - Eagle River Office

LOCATION: Eagle River, Wisconsin

POSITION SCOPE

Scherrer Construction is looking for a responsible and ambitious Administrative Assistant to ensure the efficient and smooth day-to-day operation of our Eagle River office. This position will be responsible for performing a variety of office administrative tasks for the residential division.

• Proficient in the use of computers, both hardware and software
• Skilled with all forms of communication.
• Typing skills, including both speed and accuracy.
• Interpersonal skills: interacts effectively with subcontractors, vendors, staff, and all others associated with our company.   
• Skilled and effective in team building and collaborating with project managers, design and sales staff, job superintendents and subcontractors. 
• Excels in organization, time management, and problem-solving.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Prior experience and knowledge of the construction industry (residential construction) 

JOB RESPONSIBILITIES

• File management of all projects from initiation through completion. 
• Support project budget tracking and maintenance. 
• Issue subcontracts to subs, basic bookkeeping, and accounting.
• Collaborate with Scherrer headquarters personnel to ensure that company protocol is maintained. 
• Apply for building permits. 
• Assist in preparing and managing change orders and distributing decisions and directives to subcontractors and suppliers.
• Process orders for supplies, tools, and equipment for the Eagle River operation. 
• Assist superintendents, foreman, project managers, and sales/design daily.
• Communications with clients from the perspective of administrative assistant. 
• Collaborate with architectural designer and salesperson to ensure accuracy & continuity.
• Communicate with subcontractors as needed.
• Assist PM with coordinating materials: ordering, receiving, inventory, storing, returns, etc. 
• Utilize designated computer programs for processing all tasks. 
• Maintain filing of all construction documents, both computer and paper. 
• Prepare and compile close-out documents as the project nears completion